When Should I Upgrade to a Validated CMMS System?

When Should I Upgrade to a Validated CMMS System?
Where is my out of tolerance follow up? I'm sure we did that...I remember signing it myself..I don't need this headache during an audit! We need to get it together!

It is a common problem to struggle with the timing of committing to a validated CMMS system.  Many of our clients are growing, successful companies with all the best intentions of meeting compliance requirements.  At some point, they start running into any of the following limitations with whatever system they are currently using whether it be log books, calendars, spreadsheets, home grown systems or non-validated CMMS systems:

  • Difficulty in finding documents with short notice
  • Occasional oversights with maintaining or calibrating equipment on schedule
  • Occasional oversights with corrective maintenance or out of tolerance follow ups
  • Non-compliance of the current system with FDA or EMEA requirements
  • Inconsistent operation of the tracking system
  • Difficulty maintaining data in the system

But the expense and delays associated with transitioning from whatever calibration and maintenance tracking system they are using to a validated CMMS system can be daunting, especially for small departments.  The ideal solution would be a pre-validated CMMS system that is available on line and at low cost.  The idea of pre-validation is sometimes dismissed as impossible.  Indeed, it is not possible to fully pre-validate a system such as this.  However, GxPReady! Suite uses a patented Flash-validation system and process to get you 98% of the way there.  This, combined the fact that GxPReady! Suite is web-based, with no hardware costs, per-user, or per-item charges, allows us to confidently state that GxPReady! Suite is the best value for validated CMMS systems.

It takes little time and not much budget to become compliant using this software, and you can track calibration, validation and maintenance activities.  This means you don’t have to wait so long to become compliant.  If you are using a spreadsheet or non-validated software as your CMMS, you can relax and easily transition into GxPReady! Suite with minimal impact to your budget.  You aren’t looking at tens of thousands of dollars or months of qualification work to get started.  And you can have confidence in 5-star rated software, backed by a company that is A+ rated by the Better Business Bureau.

If your company requires 21CFR11 compliant CMMS software at a reasonable cost with minimal qualification work, the it is likely that this may be the best validated CMMS system for your company.